AP & AR Specialist | Leading Japanese Food Distributor

A leading Japanese food trading and distribution company in Commerce, California, is seeking an Accounts Payable & Accounts Receivable Specialist.

＜Job Summary＞
This is a critical role requiring immediate proficiency in Microsoft Dynamics (D365) to manage our day-to-day fiscal operations and support our transition toward a centralized AR hub.

＜Job Duties＞
・Review, code, and process high-volume vendor invoices (600 to 700 per month) with high accuracy and efficiency within D365.
・Serve as the D365 central point of coordination for nationwide customer payment information and distribution.
・Accurately input invoice data (e.g. vendor information, amounts, GL coding, receiving information, and payment terms) into the system.
・Verify invoices against receiving documents.
・Ensure all invoices are processed and scheduled for payment in accordance with due dates.
・Prioritize invoices according to cash discount potentials and payment terms.
・Review and reverse accruals in subsequent periods upon receipt of invoices.
・Monitor accounts to ensure payments are up to date and resolve past-due issues.
・Maintain organized and audit-ready documentation for all transactions.
・Support continuous improvement initiatives in AP processes and systems.
・Ensure all expenses comply with company policies and maintain proper documentation for audit purposes.
・Investigate and resolve discrepancies with sales representatives and supporting branch teams, including retrieving EDI related information.
・Retrieve POD documentation from 3PL provider portals.
・Perform daily bank reconciliation between cash receipts and amounts applied by branches for nationwide customers to ensure ・completeness and accuracy.
・Monitor unapplied or missed transactions and ensure all payments are properly applied by month end.
・Support branches in processing deductions by nationwide customers efficiently including gathering backup and facilitating resolution.
・Build and maintain strong working relationships with branch teams to ensure smooth AR operations, primarily for nationwide customers.
・Identify process gaps and support continuous improvement initiatives aimed at strengthening AR processes and performance.
・Leverage D365 and new technologies to identify process gaps and strengthen AR performance.
・Complete special projects as assigned.
・Perform other related duties.

＜Special Requirements＞
・Extensive experience in D365 or an equivalent enterprise ERP system is mandatory.
・Intermediate Excel skills, specifically Pivot Tables and VLOOKUPs.
・A solid understanding of the full AR cycle and accrual accounting entries.
・Proven ability to meet tight month-end deadlines while managing high-volume transactions.
・Strong communication skills to work with nationwide sales teams and branch AR staff.
・Experience with Power BI for advanced data reporting and analysis preferred.
・A proactive problem-solver with a focus on continuous improvement and automation.
・Critical and analytical thinking skills required.
・Strong attention to detail.
・Dependable work ethic.
・Team-oriented with the ability to collaborate across departments.

【Keywords】
①Accounts Payable (AP)
②Accounts Receivable (AR)
③Microsoft Dynamics（D365）