HRAIT – Employment Agency

HR & Admin Assistant | Major Japanese food manufacturer

A major Japanese food manufacturer in Irvine, CA is looking for an individual to serve as an HR & Admin Assistant.

 

<Job Overview>
An HR Administrative Assistant is responsible for providing administrative support to other HR professionals by
documenting staff changes, performance reports and communications. This position needs to be a master multi
tasker with excellent communication skills and an upbeat attitude. Also, this position should be able to assist
management and all visitors to the company by handling office tasks, providing polite and professional assistance via
phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.

 

<Job Description>
-HR duties:
・ Communicate confidentially.
・ Complete special or irregular projects assigned by the HR Manager.
・ Have knowledge of federal/state laws and regulations.
・ Assist with day to day operations of the HR function and duties.
・ Assist the HR Manager on liability, worker’s compensation, and safety matters.
・ Update internal databases.
・ Ensure employees follow all policies and procedures.
・ Maintain digital, electronic and physical records of employees with limited access.
・ Translate between English and Spanish professionally.
・ Assist in handling employee requests regarding HR issues, rules and regulations.
・ Assist in maintaining compliance with OSHA, federal and state employment laws and regulations.
・ Recruit temporary employees.
・ Record/maintain HR related data/information.
・ Conduct new hire orientations.
・ Complete termination paperwork and exit interviews.
・ Document and organize all HR-related issues.
・ Assist with employee complaints and grievance.
・ Support HR department with internal and external HR-related inquiries or requests.
・ Assist in improving workplace safety.
・ Revise and maintain Employee Handbook.
・ Help prepare/conduct company welfare events, and coordinate training sessions.
・ Participate in HR related seminars/webinars if needed.

– Administrative duties:
・ Receive incoming calls.
・ Provide general support to visitors and employees.
・ Receive office packages/mail.
・ Organize and file incoming invoices.
・ Receive and organize payment checks.
・ Verify corporate credit card statements.
・ Purchase/maintain office and break room supplies.
・ Maintain cleanliness of company rest rooms on a daily basis.
・ Schedule IT support.
・ Anticipate the needs of others in order to ensure their seamless and positive experience.

-Supportive Duties and Responsibilities :
・ Perform other duties as assigned.

<Requirements>
・Authorization to work in the U.S
・Associate’s Degree in a related field.
・ 0 -1 years of work experience in HR and/or 1-2 years of work experience in administration field
・ Bilingual English-Spanish fluently (Speak/Read/Write)
・ California Driver license & Ability to drive
・ Highly computer literate with capability in email, MS Office and related business and communication
tools.

 

【Keywords】
①Admin Assistant
②HR Assistant
③Spanish

 

雇用形態Employment Status Full Time
*Temp-to-Perm (Temp Period: 3 months)
募集職種Position HR & Admin Assistant
使用言語Language English/Spanish
勤務時間Working Hours Monday – Friday 8:30am-5pm
給与Salary $24.00/hr
待遇・福利厚生Benefit ・ Health insurance
・401k
・Paid Sick Leave
・Holiday,Vacation

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