Payroll and Benefits Administrator ｜Major Japanese Life Insurance Company

A major Japanese life insurance company located in New York City, New York, is seeking a Payroll and Benefits Administrator.

<Job Summary>
This position will coordinate daily operations of payroll processing and group benefit programs.

< Duties>
• Prepare payroll calculations and processing for local and expatriate employees; coordinate information to
ensure all related payments, deductions, and/or changes are properly captured. Handle GL entries and
adjust entries as requested.
• Assist the payroll manager in preparing payroll and benefits for employees throughout the employee life
cycle. Collect, maintain, and update payroll and benefits information to keep documents and systems up
to date.
• Administer and track leaves of absence and update ADP System with employee time off requests.
• Assist with correcting timesheet information for non-exempt employees.
• Monitor transactions to ensure the information from insurance invoices reflects the monthly/bi-weekly
payroll information. Research and report any discrepancies and correct the figures as necessary.
• Prepare and coordinate mandatory annual reporting (e.g., ACA, Census, etc.)
• Present annual Open Enrollment presentation to employees.
• Coordinate with ADP to prepare for the annual Open Enrollment, ensuring all enrollment selections are
processed accurately and in a timely manner. Review the accuracy of the elected information and correct
as needed.
• Assist benefits and payroll audit activities and records to ensure they are updated.
• Assist individual tax filings for expatriate staff in collaboration with payroll manager; collect required
information, process and track tax payments as required.
• Support payroll manager with plan vendors, NLGIA affiliate and third-party administrators; coordinate
transfer of data to external contacts for services, premiums, and plan administration; document and
maintain administrative procedures for assigned benefit processes; assist with collection and calculation
of Liaison sheet.
• Research internal payroll and benefits inquiries and resolve accordingly.
• Assist the Sr. Staff Accountant with accounting matters, as requested.
• Provide translations for documents and emails exchanged in Japanese as needed.
• Evaluate and document procedures to improve efficiency and suggest improvements.
• Ad-hoc requests, as assigned.


<Experience/Qualifications>
• Must have valid work authorization to work in the United States.
• Associate’s and/or Bachelor’s Degree in Human Resources, Accounting, Finance, Business or related
field required.
• 2 + years’ experience in US payroll is required. Global (Gross-up) payroll is preferred.
• Understanding of benefits and accounting is a plus.
• Business-level proficiency in English is required, proficiency in Japanese is preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP,
Benefits related systems, MS Dynamics and Concur is preferred.
• Excellent communication and interpersonal skills; ability to compose correspondence.
• Highly organized with strong attention to details. The ability to adapt to change in a business
environment is also critical.
• Ability to report on-site to the NYC office from Monday to Thursday is required during training
periods and as requested.

【Keywords】
①US Payroll processing
②Benefits administration
③ADP,Benefits related systems