HR & Admin Assistant | Major Japanese food manufacturer

A major Japanese food manufacturer in Irvine, CA is looking for an individual to serve as an HR & Admin Assistant (Part time job).

<Job Overview>
An HR Administrative Assistant is responsible for providing administrative support to other HR professionals by
documenting staff changes, performance reports and communications. This position needs to be a master multi
tasker with excellent communication skills and an upbeat attitude. Also, this position should be able to assist
management and all visitors to the company by handling office tasks, providing polite and professional assistance via
phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.

<Job Description>
HR duties:
・Have knowledge of federal/state laws and regulations.
・ Assist with day to day operations of the HR/Admin function and duties.
・ Assist with HR assistant manager’s tasks when needed/urgent.
・ Ensure employees follow all policies and procedures.
・ Translate between English and Spanish formally.
・ Assist in handling employee requests regarding HR issues, rules and regulations.
・ Assist in maintaining compliance with OSHA, federal and state employment laws and regulations.
・ Recruit temporary employees.
・ Record/maintain HR related data/information.
・ Conduct new hire orientations.
・ Document and organize all HR-related issues.
・ Assist with employee injury and workers comp claims.
・ Support HR department with internal and external HR-related inquiries or requests.
・ Assist in improving workplace safety.
・ Revise and maintain Employee Handbook.
・ Help prepare/conduct company welfare events, and coordinate training sessions.

Administrative duties:
・ Receive incoming calls.
・  Provide general support to visitors and employees.
・ Receive office packages/mail.
・ Organize and file incoming invoices.
・ Receive and organize payment checks.
・ Verify corporate credit card statements.
・ Purchase/maintain office and break room supplies.
・ Maintain cleanliness of company rest rooms on a daily basis.
・ Schedule IT support.
・ Anticipate the needs of others in order to ensure their seamless and positive experience.

＜Requirements＞
・Associate’s Degree in a related field.
・ 1-2 years of work experience in administration field
・ Bilingual English-Spanish (Speak/Read/Write, fluent & formal level)
・ California Driver license & Ability to drive
・ Highly computer literate with capability in email, MS Office and related business and communication
tools.
・Valid driver’s license.

【Keywords】
①Admin Assistant
②HR Assistant
③Spanish