Office Clerk｜Japanese Food Wholesale Company

A Japanese food trading company located in Chamblee,Georgia is looking for an Office Clerk.

<Job Duties>
• Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes
• Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to appropriate persons. Coordinates “Will-Call” customers.
• Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties
• Prepares and maintains accounting documents and records accurately
• Reviews billing statements, invoices, Credit Memos, price adjustment, orders, and similar documents for accuracy; alerts management of any discrepancies.
• Assists record filings, report/form typing, memo or letter preparations for management.
• Manages calendars and appointment scheduling
• Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:
– Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database
– assist sales associates by monitoring active purchase orders and ensuring that orders are completed on time
– Open new accounts and manage driver expenses (Gas/hotel receipts)
– answer simple questions from customers about product features, product benefits, and procedures
– assist with shipping and receiving logistics, customers’ orders, inquiries, and returns
• Updates and maintains business insurance, contracts, registration, and general business license
• Orders office supplies as requested by departments
• Attends Company events and functions outside of normal working hours
• Other duties as required from manager
• Obligation to answer to all management as requested

<Requirements>
•Legal authorization to work in the U.S.A
• Business level English required – read/write/speak/listen
• Basic level Japanese preferred – read/write/speak/listen
• 1 – 3 year office administration experiences required
• Ability to work independently
• Ability to adapt to frequent changes in assignments and workload
• High school diploma or equivalent required

<Knowledge and Skills>
• Basic mathematical knowledge – markups, discounts, currency, etc.
• Basic accounting/bookkeeping knowledge—AP/AR
• Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…)
• Communication and interpersonal skills
• Exceptional organization and time management skills
• Customer service skills

【Keywords】
①Office administration
②Accounting/bookkeeping—AP/AR
③Japanese bilingual

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