<Job Overview>
As the Office Manager, you will oversee the daily operations of a busy dental clinic with multiple specialties. Your responsibilities will include managing staff schedules, supporting both front and back office functions, handling insurance processes, and ensuring a smooth and welcoming experience for both patients and team members.

<Key Responsibilities>
・Oversee daily clinic operations and ensure efficient workflows
・Manage staff schedules and optimize team productivity
・Step in for front or back office duties when staff are absent (e.g., answering calls, patient intake)
・Maintain excellent patient care and customer service standards
・Handle insurance processing (including PPO, Medi-Cal, etc.)
・Demonstrate a responsible attitude by arriving first and leaving last each day
・Manage EagleSoft dental software and ensure accurate record keeping
・Lead by example with professionalism and accountability

<Qualifications>
・10+ years of experience in dental clinics (general, pediatric, and/or orthodontics)
・Bilingual in English and Spanish (business level or above)
・Proficient in using EagleSoft dental software
・Solid understanding of dental insurance billing and processing
・Experience in both front office and back office operations

The post Office Manager｜Dental Clinic first appeared on HRAIT - Employment Agency.

<Job Description>

· Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to appropriate persons.
· Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties
· Updates and maintains business insurance, contracts, registration, and general business license
· Orders office supplies as requested by departments
· Assists record filings, report/form typing, memo or letter preparations for management.
· Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:
– Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database
– Assist sales associes by monitoring active purchase orders and ensuring that orders are completed on time
– Answer simple questions from customers about product features, product benefits, and procedures
– Assist with shipping and receiving logistics, customers’ orders, inquiries, and returns
· Manages calendars and appointment scheduling
· Prepares and maintains accounting documents and records accurately
· Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes
· Reviews billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.
· Attends Company events and functions outside of normal working hours
· Other duties as required from manager
· Obligation to answer to all management as requested

<Requirements>

·Business level English required – read/write/speak/listen
· Basic level Japanese preferred – read/write/speak/listen
· 1 – 3 office administration experiences required
· Ability to work independently
· Ability to adapt to frequent changes in assign

【Keywords】
①Japanese
②Office management
③Administrative

The post Office Clerk｜Japanese Food Wholesaler first appeared on HRAIT - Employment Agency.

You will contribute to the efficient operation of the branch and provide administrative support. This position involves performing a range of general and specific office/clerical tasks, including but not limited to data entry, maintaining customer records, sorting and distributing incoming/outgoing mail, answering phones, and filing. This is an entry-level position that operates under general supervision. The role requires providing general office support, and duties may vary from day to day. The core of the job is to ensure that the office runs efficiently and provides excellent service to clients and customers.

Responsibilities:

Ensure that all employees, customers, clients, and vendors receive outstanding customer service and maintain a friendly environment. This includes greeting and assisting everyone by maintaining excellent product knowledge and all customer service components related to office operations.

• Process sales orders and/or purchase orders using Oracle.
• Review sales or purchase orders and ensure they are processed through the order processing system without issues.
• Use the customer inquiry function for accounts receivable (A/R) questions and respond to customers or sales representatives.
• Process checks and cash received from customers.
• Prepare payment orders for invoices from vendors and suppliers.
• Check inventory to determine the availability of requested merchandise.
• File documents according to company standard operating procedures (SOP) and be able to retrieve them upon sales or customer request.
• Support office staff, sales, and warehouse, and act as an assistant on various tasks.
• Organize delivery and receiving related documents and maintain logs.
• Communicate effectively with sales associates, warehouse, and office personnel.
• Receive calls, take and relay messages, and respond to requests for information: Provide information to direct the caller to the appropriate individual.
• Provide excellent service to customers and suppliers by communicating to expedite the resolution of problems/complaints with Corporate Finance whenever necessary.
• Assist with the quarterly physical inventory (PI), which may be conducted during weekends.
• Understand PI processes and be able to enter data without errors.
• Understand and follow company SOPs and know how to find necessary SOPs when needed.
• Reception duties include greeting and announcing visitors, accepting deliveries, etc.
• Perform other related duties as required.

Requirements:

U.S. work visa required (Green Card, U.S. citizenship)
Chinese, Korean, or Japanese / English language required.

Prior office experience preferred

The post Office Associate｜Major Japanese food trading company first appeared on HRAIT - Employment Agency.

【Company Overview】
This company develops, manufactures, and sells electronic components, providing products to customers in various fields worldwide.
It is committed to creating environmentally conscious products.

【Job Description】
• Confirm customer orders.
• Input orders.
• Issue shipping instructions for domestic shipments in Japan.
• Issue invoices.
• Record and follow up on collection accounts, deposits, and extension follow-ups.
• Record and process payment details and check payments.
• Manage customer forecasts and production schedules.
• Coordinate production adjustments.
• Operate and manage supplier portals (logistics-related).
• General office support tasks.

【Software Used】
• Excel (Pivot Tables, VLOOKUP, SUMIF, etc.)
• PowerPoint
• Word
• Cloud tools (Microsoft 365, Space Finder, etc.)

【Requirements】
• Business-level English and professional-level Japanese.
• Office experience is preferred.
• Must have a U.S. work visa (Green Card or Citizenship).

【Benefits】
• Accelerated overseas expansion and fostering of global human resources.
• Stable work environment in an electronic components manufacturer, offering career growth opportunities.
• Active involvement in SDGs initiatives and environmentally friendly product development.
• High awareness and commitment to SDGs.
• Enhanced welfare benefits, creating a comfortable working environment.
• Bonus system (base salary + 20-30% bonus).

The post Office administrative first appeared on HRAIT - Employment Agency.

This is a global company with a full benefits!

<Job Description>

• Ensure that each employee, customer, clients, and vendor receive outstanding customer service by providing a friendly environment which includes greeting and assisting everyone by maintaining outstanding product knowledge and all other components of customer service related to the office operation.
• Process Sales Orders and/or Purchase Orders using Oracle.
• Review sales or purchase orders and ensure that orders are processed through the order processing system without issues.
• Check inventory to determine the availability of requested merchandise.
• File documents according to company standard operation procedure (SOP) and able to retrieve it upon sales or customers’ request.
• Supports office staff, sales, and warehouse and acts as an assistant on various tasks.
• Organize delivery and receiving related documents and maintain logs.
• Have effective communication with sales associates, warehouse, and office personnel.
• Receive calls, take and relays messages, and respond to requests for information: Provide information to direct the caller to the appropriate individual.
• Provide excellent service to customers and suppliers by communicating to expedite the resolution of problems/complaints with Corporate Finance whenever necessary.
• Assist with the quarterly physical inventory (PI) which may be conducted during weekends.
• Understand PI processes and be able to enter data without errors.
• Understand and follow company SOPs and know how to find necessary SOPs when needed.
• Reception duties include greeting and announcing visitors, accepting deliveries, etc.
• Perform other related duties as required.

<Requirements>

• Must have a U.S. work visa
• GED (General Educational Development) High School Diploma
• Experience with MS Office – Excel, Outlook, Word
• Bilingual in English and Japanese
• Effective communication skills

The post Office Associate｜Japanese food Wholesalers first appeared on HRAIT - Employment Agency.

This company offers a full benefits package!

<Job Summary>
Contribute to the efficient operation of the branch by supervising office operations and providing administrative support in accordance with company Standard Operating Procedures (SOPs).

<Job Description>

∙ Responsible for daily registration activities (including sales orders and purchase orders).
∙ Maintains and organizes the records management system. Sorting, labeling, filing, and retrieving documents.
∙ Answering the telephone.
∙ Maintains staff attendance, including managing overtime, and issues warnings as necessary.
∙ Serves as liaison between sales, logistics, and office staff on a variety of tasks.
∙ Prepare and submit reports to city/county/state/federal as needed.
∙ Assist with physical inventories by proper preparation, data entry, resolving common errors, and reporting results.
∙ Communicate with headquarters departments and/or outside vendors and suppliers as needed.
∙ Provide support to the office manager by offering suggestions and ideas for improvement and assisting in the overall operation of the branch.
∙ Provide support when vacancies arise, including hiring and interviewing.
∙ Provide suggestions and recommendations for better budget management.
Oversee customs clearance of all goods, including dealing with customs brokers and vendors.　Oversee customs clearance of all goods, including dealing with customs brokers and vendors.

＜Required＞

GED (General Educational Development) High School Diploma
Experience with MS Office – Excel, Outlook, Word
At least 5 years in an office environment
At least 2 years of management experience
Effective communication skills
Business level English

The post Office Supervisor｜Japanese Food Wholesaler first appeared on HRAIT - Employment Agency.

You will be responsible for providing customer support services such as providing information on reservations, purchases, changes, cancellations, etc., and responding to inquiries regarding frequent flyer programs, etc.

This is a great opportunity for someone who is looking for a stable job with a major company with a full benefits package!

Also, you can apply with no experience, which will help you to develop your career in the future!

<Job Summary>

Customer service work (information on airline ticket reservations, purchases, changes, cancellations, etc., procedures for responding to customer inquiries regarding frequent flyer programs, etc., customer trouble support work, etc.)
Office clerical work (data entry, etc.)

＜Requirements>

・Bilingual in Japanese and English

・Have a U.S. work visa

・Ability to use PC and telephone during long hours

・Good communication skills

・Experience in customer service (no experience in travel or airline industry is necessary)

The post Customer Service | Major Airline first appeared on HRAIT - Employment Agency.

＜Job Summary>

The Office Manager directs and leads the organization’s administration function, including developing and setting strategy for the Administration Department and developing related tactical goals, plans, programs, and effectiveness metrics. The Office Manager also prepares budgets that provide the resources necessary to effectively execute the Administration Department’s tactical plans and operational activities, oversees and monitors Administration Department activities, and provides direction, supervision, and executive leadership to team members. The Office Manager handles a variety of matters involving Japanese expatriates and other matters related to the parent company and other subsidiaries. He/she is also responsible for developing activities to promote continuous improvement, enhance the corporate culture, and create a safe, comfortable, positive, and collaborative work environment.

<Requirements>

• Must have a U.S. work visa.
• Bachelor’s degree in Business Administration or related field.
• Bilingual in Japanese and English.
• Extensive administrative experience related to management, office administration, payroll, compliance, safety, etc.
• Minimum 2 years related experience in business administration, IT, or related field.

————

• HR related certifications (PHR, SPHR, SHRM-CP, SHRM-SCP) preferred.
• IT training and related certifications a plus.
• Excellent leadership skills with the ability to communicate effectively with employees.
• Strong knowledge of state and federal employment laws and regulations and related compliance issues, as well as relevant Japanese law.
• Strong working knowledge of expatriate operations and legal requirements and related U.S. immigration process management.
• Extensive administrative experience in employee compensation and safety programs.
• Well organized, detail oriented, and able to manage multiple projects simultaneously.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Excellent communication, people skills, and emotional intelligence in a multicultural office environment.

The post Office Manager | Major Japanese Gas Company first appeared on HRAIT - Employment Agency.

If you are interested in a part time position, please contact us.

<Job Description>

• Answering phones, scheduling, and managing meeting room reservations.
• Preparing, editing, filing, storing, and scanning documents and materials
• Replying to and forwarding internal and external e-mails and phone calls
• Schedule management (scheduling and setting up meetings for managers and team members)
• Prepare and edit reports, memos, presentation materials, etc. using Microsoft Office
• Photocopying, printing, mail processing, ordering supplies, and managing office supplies
• Entering and updating information into databases and spreadsheets, organizing and managing data
• Assisting with other necessary arrangements and procedures

<Requirements>

• Must have a U.S. work visa
• Microsoft Excel skills are a must.
• English and Japanese language skills: Business level
  

  Employment Status	Full Time or Part time
  Position	Office Assistant
  Language(s)	English/ Japanese
  Working Hours	Work 5 days from Mon – Fri, 8am-6pm, 8 hours a day Weekends and holidays are off. Break time: 1 hour
  Salary	Annual salary $40,000 – $45,000 + Bonus (to be determined after interview based on experience) *Part-time: $18-19/hr
  Benefit(s)	Health Insurance (Health Care, Dental Care, Eye Care) *Part-timers working 30 hours or more per week are eligible for health insurance after their probationary period. Life insurance Paid vacations Paid sick leave Weekends off Holidays off Bonus payment Other benefits

The post Office Assistant｜Major Logistics Company first appeared on HRAIT - Employment Agency.

The role involves assisting in planning and executing projects, providing support for both sales and technical teams across a wide range of responsibilities. Even those without experience in telecommunications or IT are welcome to apply.

If you are aspiring to become a project manager, we encourage you to apply! They are a small team.

<Job Overview & Responsibilities>

• General phone handling / Assisting with troubleshooting for equipment and services
• Sales support / Vendor research, fact-finding, and creating estimates
• Assisting the project manager / Ordering, confirming, and shipping items, helping with project progress, and inputting information (Documentation)

<Requirements>

• Must have legal work authorization in the U.S. (OPT not accepted)
• Business-level English and Japanese proficiency
• Basic knowledge of PC operations (Email, Excel, Word, etc.)
• No prior industry experience required, applications from beginners welcome

The post Project Manager Assistant｜Japanese Telecommunications and IT Company first appeared on HRAIT - Employment Agency.